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Enterprise Fixed-Asset SaaS Cloud vs. On-Premises Deployment — Parameters and Selection Guide
Enterprise fixed-asset management SaaS vs. on-premises deployment — core parameters: daily cloud backup, 99.5% availability, customer-owned private network, three-tier selection table and pricing, plus applicable scale and when it is not the right fit.
- { "Two deployment models": "SaaS cloud / customer-owned local server on a private network" }
- Cloud business data backed up daily, monthly availability target 99.5%
- Transparent three-tier pricing, no module-based or per-user add-on fees
When to choose cloud or on-premises for your corporate fixed-asset system
Before deploying a fixed-asset management system, the first question to answer is "can the asset data live in the cloud?" Companies that accept the cloud and have no dedicated IT ops staff go with SaaS cloud, choosing among four cloud tiers by capabilities, accounts and shared/independent quotas; companies that must keep data fully in-house / deploy on an internal network / meet regulatory compliance requirements go with the on-premises edition (customer-owned local server, private network).
Applicable profile:
- 100–5000 fixed assets (computers, servers, office equipment, lab equipment, vehicles, etc.) that need a unified ledger
- Cross-department, multi-floor / multi-site asset ownership and location that must be managed hierarchically
- The cloud vs. local trade-off comes down to "security" and "deployment cost"
- Currently weighing whether an annual SaaS fee or a one-time buyout is more economical
Core parameter table
| Parameter | Metric | Status |
|---|---|---|
| Deployment model | SaaS cloud / customer-owned local server · private network | ✅ Shipped |
| Cloud data backup | Daily backup of business data | ✅ Shipped |
| Cloud availability | Monthly availability target 99.5% | ✅ Shipped |
| On-premises deployment | One-click Docker install, customer self-deploys, no implementation fee | ✅ Shipped |
| Permission & approval governance | Role-based permissions / multi-level approval / cross-department countersign / fully auditable | ✅ Shipped |
| Location node governance | Site → Building → Floor → Office area → Room, multi-level | ✅ Shipped |
| Full asset lifecycle | In-use / idle / repair / retired four states + timeline + approval trail | ✅ Shipped |
| ERP integration | authorized on-prem REST API (implementation quoted separately; SaaS excludes customer access) + CSV import/export | ✅ Shipped |
| MES real-time two-way integration | Pull routing / push process progress / exception callbacks | 🛣️ In exploration |
All four cloud plans are 50% off for the first year of the first purchase: Entry CNY 279, Standard CNY 479, Professional CNY 979 and Flagship CNY 1479. Renewals are CNY 558 / 958 / 1958 / 2958 per year, respectively; eligibility is manually verified. On-Premise remains CNY 9999 one-time.
The four SaaS tiers are Cloud Entry at CNY 558/year regularly and on renewal, with CNY 279 only for the first year of the first purchase after manual verification (500 shared asset records + material SKU types, up to 5 accounts); Cloud Standard at CNY 958/year (1,000 shared, unlimited users); Cloud Professional at CNY 1958/year (3,000 assets and 3,000 SKU types independently); and Cloud Flagship at CNY 2958/year (5,000 of each independently). Entry retains RFID inventory, internal borrowing, routine repairs, basic locations and material warehousing. AI, equipment inspection, precise asset slots and external rental operations start with Standard. Material quotas count SKU types, not stock units. All SaaS paid tiers and Trial exclude customer external REST API / MCP and customer-specific custom development; internal Web and mobile interfaces remain available. On-Premise costs CNY 9999 one-time for perpetual use of the delivered version, with authorized interfaces and custom work supported and implementation/development quoted separately. One standard remote deployment and one administrator training are included; third-party model and service fees are separate. The 14-day / 100-asset / up-to-5-account trial, CNY 13999 bundle and CNY 499 device-trial deposit are unchanged.
How to choose cloud vs. on-premises: one table
| Decision factor | Choose SaaS cloud | Choose on-premises edition |
|---|---|---|
| Where data lives | Platform-hosted, daily business data backup | Customer-owned server / private network |
| Who maintains it | Platform handles backup, availability, upgrades | Customer self-maintains; buyout price includes 6 months of standard warranty |
| Investment model | Annual fee (CNY 1958 / CNY 2958 per year) | One-time buyout (CNY 9999) + server and ops costs |
| Best fit for | Cloud-accepting companies with no dedicated IT ops | Companies that need data in-house / intranet / regulatory compliance and have IT staff |
| Startup cost | Low — pay annually after a 14-day trial | No implementation fee, but you must provide your own server environment |
The core decision is just one: can the asset data live in the cloud, and does the company have anyone to manage the servers? If data can live in the cloud and nobody manages the servers, stop hesitating — go SaaS; only when data must stay in-house or regulations explicitly require it does on-premises deployment come into play.
Coverage: applicable scale
| Scale | Plan | Notes |
|---|---|---|
| 500 shared assets + material SKU types; four advanced capabilities excluded; Up to 5 accounts | Cloud Entry | CNY 558/year; first purchase first year CNY 279 (manual verification) |
| 1,000 shared assets + material SKU types; four advanced capabilities included; Unlimited users | Cloud Standard | CNY 958/year |
| Up to 3000 assets | SaaS Professional | CNY 1958/year, small-scale starter |
| 3000–5000 assets | SaaS Flagship | CNY 2958/year, recommended tier |
| Unlimited assets / in-house data | On-premises edition | CNY 9999 permanent buyout, no implementation fee |
All three official editions are unlimited-user — no module-based or per-user add-on fees. Hardware: SEUIC AUTOID UTouch handheld (UHF RFID), no more than CNY 4,000 per unit (subject to the purchasing quote); TSC TTP-244 Pro label printer. Software can be purchased standalone and is not bundled with hardware.
When it is not the right fit
- Ledger and physical items don't match: do a full count and align the baseline before going live. RFID prevents "can't find it from now on," it doesn't recover what is already lost. The baseline checklist in Factory Shop Floor RFID Prerequisites applies here too.
- Only a few dozen assets and simple requirements: Excel is enough — the ROI on tagging plus a handheld doesn't justify it.
- Insisting on on-premises with no IT staff: on-premises means providing your own server, maintaining and upgrading it yourself; without the ops capability it ends up being more of a hassle.
- Need real-time two-way MES integration: that is on the roadmap (🛣️ in exploration); current delivery is authorized on-prem REST API (implementation quoted separately; SaaS excludes customer access) + CSV, so don't treat automatic integration as a shipped capability.
- Hard requirements on cloud SLA / compliance: specific terms are governed by the contract — confirm written commitments with sales before purchase.
Corresponding models and plans
| Item | Spec | Cost |
|---|---|---|
| Cloud Entry | 500 shared assets + material SKU types; four advanced capabilities excluded; Up to 5 accounts | CNY 558/year; first purchase first year CNY 279 (manual verification) |
| Cloud Standard | 1,000 shared assets + material SKU types; four advanced capabilities included; Unlimited users | CNY 958/year |
| SaaS Professional | 3000 assets, unlimited users | CNY 1958/year |
| SaaS Flagship | 5000 assets, unlimited users | CNY 2958/year |
| On-premises edition | Unlimited assets, permanent buyout, no implementation fee | CNY 9999 |
| Handheld | SEUIC AUTOID UTouch (UHF RFID) | Hardware no more than CNY 4,000 (subject to purchasing quote) |
| Label printer | TSC TTP-244 Pro thermal transfer | Subject to purchasing quote |
For cloud deployment, first check shared 500/1,000 limits and the required capabilities/accounts. Above 1,000 shared, check Professional within 3,000 of each, or Flagship when either exceeds 3,000 and both stay within 5,000. Evaluate on-prem for local data, customer interfaces or usage beyond cloud limits. For a finer-grained total-cost comparison, see RFID Asset Management System Pricing and TCO Comparison.
Rollout in three steps: ① Count existing assets and build one-tag-per-item records (batch import from the registration template); ② assign permissions and approval flows by department, then tag and register; ③ activate the handheld and plan, run one monthly full count and one cross-department transfer, and get ledger-vs-physical variance data within two weeks.
FAQ
Q: Is it safe to keep asset data in the cloud?
A: AssetaGuard cloud business data is backed up daily with a 99.5% monthly availability target, and permission and approval governance is shipped (✅) — each department only sees assets within its permissions. If data must be fully in-house or regulations mandate local storage, choose the on-premises edition directly. Specific SLA and compliance terms are governed by the contract.
Q: Is the on-premises edition hard to deploy?
A: One-click Docker install, no implementation fee — customers self-deploy on their own server and private network. Compared with SaaS, you need to provide the server environment and maintain and upgrade it yourself (the buyout price includes 6 months of standard warranty; follow-on support and upgrades are billed separately per quote). It suits companies with IT staff; don't force on-premises without the ops capability.
Q: If we start on the cloud, can we migrate back on-premises later?
A: Data can be exported via authorized on-prem REST API (implementation quoted separately; SaaS excludes customer access) and CSV import/export, so the ledger-physical baseline moves with you. For a complete cross-deployment migration path, confirm migration and implementation arrangements with sales before purchase; migration cost is billed separately based on the actual environment.
Pricing inquiry and next steps
If you have 100–5000 fixed assets, are weighing SaaS against on-premises, and need the parameter table, three-tier quotes, or a deployment-model comparison, get the enterprise fixed-asset SaaS and on-premises plan and quote.
Current plan and interface boundaries
The four SaaS tiers are Cloud Entry at CNY 558/year regularly and on renewal, with CNY 279 only for the first year of the first purchase after manual verification (500 shared asset records + material SKU types, up to 5 accounts); Cloud Standard at CNY 958/year (1,000 shared, unlimited users); Cloud Professional at CNY 1958/year (3,000 assets and 3,000 SKU types independently); and Cloud Flagship at CNY 2958/year (5,000 of each independently). Entry retains RFID inventory, internal borrowing, routine repairs, basic locations and material warehousing. AI, equipment inspection, precise asset slots and external rental operations start with Standard. Material quotas count SKU types, not stock units.
All SaaS paid tiers and Trial exclude customer external REST API / MCP and customer-specific custom development; internal Web and mobile interfaces remain available. On-Premise costs CNY 9999 one-time for perpetual use of the delivered version, with authorized interfaces and custom work supported and implementation/development quoted separately. One standard remote deployment and one administrator training are included; third-party model and service fees are separate. The 14-day / 100-asset / up-to-5-account trial, CNY 13999 bundle and CNY 499 device-trial deposit are unchanged.